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MINUTES of the Annual General Meeting of the British Columbia Library Trustees Association held Saturday April 21, 2001 in Burnaby

1.0  CALL TO ORDER

The meeting was called to order by President, Colleen Chambers at 9:10 AM.

2.0  ANNOUNCEMENT OF CREDENTIALS COMMITTEE

Ernest Neumann - Burnaby, Margaret Long Pemberton and James (Jim) Martin Sechelt, were announced as the Credentials Committee.

3.0 ANNOUNCEMENT OF QUOROM

There were 20 institutional members present representing 144 votes.

4.0 APPROVAL OF PARLIAMENTARIAN

Jack Peak, Chair of the Vancouver Island Regional Library Board and Mayor of Cowichan, was declared approved by consent as the parliamentarian.

15.0 APPROVAL OF AGENDA

Item 9.1 should read Motion to accept Review Report, Item 9.2 should read Motion to approve the Budget, Committee reports 9.1 to 9.6 should read 10.1 to 10.6 (These had been circulated).

- moved by Doug Edgar, Prince George
- seconded by Bev Onischuk, Castlegar

THAT the agenda be approved as amended.
carried unanimously

16.0 WEIGHTED VOTE MOTION

- moved by Jim Martin, Sechelt
- seconded by Anne Fenwick, Whistler

THAT institutional members shall have the right to vote at general meetings; and that institutional members shall have the right to an additional vote for each $105 of membership assessment to a maximum of 15 votes.

carried unanimously

17.0 APPROVAL OF THE MINUTES

On page 2 of the minutes of the Annual General Meeting May 27, 2000 Kelowna, the last sentence under Presidents Report was amended to read Mr. Neumann referred to his annual report and asked if there were any questions.

- moved by Jim Martin, Sechelt
- seconded by Anne Fenwick, Whistler          

THAT the minutes of the Annual General Meeting May 27, 2000 Kelowna be approved, as amended.

            carried unanimously

8.0 PRESIDENT'S REPORT

Colleen Chambers introduced the members of the BCLTA Board. She also extended a special welcome to Peter Anjack of the Vancouver Island Regional Library Board and Douglas (Doug) Edgar of the Prince George Library Board. Everyone was invited to the BCLTA Hospitality suite.

Ms. Chambers reported on Advocacy and Education activities including: meeting with Ted Nebbling and Gordon Campbell; the one-time grant of $2.1 million libraries received from the Provincial government in March (which Ms. Chambers considered to be a good start); the successful reception at the UBCM Conference 2000; the Internet Filtering event and videotape program and the Lifelong learning at your library bumper sticker program.

Ms. Chambers expressed her thanks to: Barbara Greeniaus for helping to improve communication through the Listserve; John Collison, Marianne Hall and Joan Jarman for the successful trustee education workshops; and John Barton for his advocacy efforts to bring libraries into the radar screen.

Colleen Chambers reported that in spite of a very difficult period which included the negotiated payment of $13,000.00 to Mr. Lynch, the former Executive Director and expenditures on new computer equipment; she was nevertheless proud of BCLTAs accomplishments which included her recruiting of the Prince George Public Library and the Vancouver Island Regional Library Boards to the BCLTA.

- moved by Mary Ann Graham, Okanagan Regional Library
- seconded by Joanne Richards, Castlegar

 THAT the Presidents report be received.

carried unanimously

15.0 PRESENTATION OF FINANCIAL STATEMENTS
9.1 Motion to accept Review Report

Mike Castle, Secretary Treasurer, advised that the financial review was again conducted by Santos & Co. Significant expenditure items were newsletter expenses as well as the $13,000.00 payment to Barrie Lynch and expenses for computer equipment (previously mentioned in the Presidents report).

16.0        moved by Jack Peak, Vancouver Island Regional Library
17.0        seconded by Matt Street, Fort St. John

THAT the Review Report be approved as circulated.

carried unanimously

9.2 Motion to approve the Budget

The Treasurer then presented a balanced budget, and it was

18.0        moved by Linda Black, Lilloet
19.0        seconded by David Midgley, Pemberton

THAT the budget for year ending January 31, 2002 be approved.

carried unanimously   

20.0 COMMITTEE REPORTS

The President advised that Committee reports (items 10.1 to 10.6) had been included in the AGM package. 

11.0 RESOLUTIONS

There was nothing to report under this item.

12.0  ELECTIONS

12.1 Nominating Committee Report

Ernest Neumann reported that the Nominating Committee had received the following valid nominations:

For the position of President: Blair Qualey, Vancouver Public Library

As there were no further nominations from the floor Mr. Qualey was elected by acclamation.

In the order presented, valid nominations for the following positions were:

Vice President, Education: Sally Gibson, North Vancouver City Library

Vice President, Advocacy: John Barton, Greater Victoria Public Library

Vice President, Human Resources: Ernest Neumann, Burnaby Public Library

Secretary-Treasurer: Douglas (Doug) Edgar, Prince George Public Library

Director, Conference: Lynn Adams, Nelson Municipal Library

Director, Awards: Nirmal Parmar, Terrace Public Library

Director, Communications: Kay Bremner, Powell River Public Library

As there were no further nominations from the floor for any of these positions. All the nominees were elected by acclamation.

13.0  NEXT MEETING

13.1 AGM 2002, NELSON

A tentative date of late May 2002, has been set for the next AGM, which will be held in Nelson. It will be a stand alone Conference.

14.0 RECOGNITION OF DEPARTING BOARD MEMBERS

Colleen Chambers presented Mary Ann Graham, Okanagan Regional Library and Mike Castle, North Vancouver, Public Library with Certificates of Appreciation.

Ms. Chambers presented Margaret Long, Pemberton Public Library with a plaque and a special gift in appreciation for over 10 years of service.

15.0 OTHER BUSINESS

Ernest Neumann expressed his appreciation of Colleen Chambers work during the past year and presented her with a bouquet of flowers.

Lynn Adams requested that participants complete evaluation forms for workshops they attended; John Barton reminded members to forward information from the Listserve to others and Kay Bremner asked for contributions to the Open Door.

16.0  PASSING OF THE GAVEL

The outgoing President, Ms. Colleen Chambers, presented the gavel to the incoming President, Mr. Blair Qualey.

Mr. Qualey said that his goals of Education and Advocacy were similar to the goals set by Ms. Chambers. Mr. Qualey encouraged members to communicate with him and his colleagues on the BCLTA Board and to convey to them any concerns. Blair Qualey also invited them to the BCLTA Hospitality Suite and Wind Up Dinner.

17.0  ADJOURNMENT

The meeting was adjourned at 10:17 AM.           


British Columbia Library Trustees Association
PO Box 4334, Station Terminal
Vancouver BC V6B 3Z7
Tel: (604) 913-1424 Fax: (604) 913-1413
Email:bclta @ bclta.org
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